Planning Process Tasks, Executing Process Tasks, Controlling Process Tasks

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Software Project Management (CS615)

LECTURE # 22

3. Processes

⇒ Planning Process Tasks

1. Scope Planning

2. Scope Definition

3. Activity Definition

4. Activity Sequencing

5. Activity Duration Estimating

6. Resource Planning

7. Cost Estimating

8. Cost Budgeting Risk Planning

9. Schedule Development

10. Quality Planning

11. Communications Planning

12. Organization Planning

13. Staff Acquisition

14. Procurement Planning

15. Project Plan Development

1) Scope Planning -- developing a written scope statement as the basis for

future project decisions

2) Scope Definition--subdividing the major project deliverables into smaller,

more manageable components

3) Activity Definition--identifying the specific activities that must be

performed to produce the various project deliverables

4) Activity Sequencing--identifying and documenting interactivity

dependencies

5) Activity Duration Estimating--estimating the number of work periods that

will be needed to complete individual activities.

6) Resource Planning--determining what resources (people, equipment,

materials, etc.) and what quantities of each should be used to perform project

activities.

7) Cost Estimating--developing an approximation (estimate) of the costs of the

resources required to complete project activities.

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8) Cost Budgeting--allocating the overall cost estimates to individual work

packages.

9) Schedule Development --analyzing activity sequences, activity durations,

and resource requirements to create the project schedule.

10) Quality Planning--identifying which quality standards are relevant to the

project and determining how to satisfy them.

11) Communications Planning--determining the information and

communications needs of the stakeholders: who needs what information,

when will they need it, and how will it be given to them.

12) Organizational Planning--identifying, documenting, and assigning project

roles, responsibilities, and reporting relationships.

13) Staff Acquisition--getting the human resources needed assigned to and

working on the project.

14) Procurement Planning--determining what to procure, how much to procure,

and when.

15) Project Plan Development --taking the results of other planning processes

and putting them into a consistent, coherent document.

3.7

Executing Process

⇒ Executing Process Tasks

1. Project Plan Execution--carrying out the project plan by performing the

activities included therein.

2. Quality Assurance--evaluating overall project performance on a regular basis to

provide confidence that the project will satisfy the relevant quality standards

3. Team Development --developing individual and group skills/competencies to

enhance project performance

4. Information Distribution--making needed information available to project

stakeholders in a timely manner.

5. Solicitation --obtaining quotations, bids, offers, or proposals as appropriate.

6. Source Selection --choosing from among potential sellers.

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7. Contract Administration --managing the relationship with the seller.

3.8

Controlling Process

Ensuring that project objectives are met by monitoring and measuring progress

and taking corrective measures when necessary

Project performance must be monitored and measured regularly to identify

variances from the plan. Variances are fed into the control processes in the

various knowledge areas. To the extent that significant variances are observed

(i.e., those that jeopardize the project objectives), adjustments to the plan are

made by repeating the appropriate project planning processes. For example, a

missed activity finish date may require adjustments to the current staffing plan,

reliance on overtime, or tradeoffs between budget and schedule objectives.

Controlling also includes taking preventive action in anticipation of possible

problems.

⇒ Controlling Process Tasks

Integrated Change Control

Scope Verification

Scope Change Control

Schedule Control

Cost Control

Quality Control

Performance Reporting

Risk Response Control

The controlling process group contains core processes and facilitating processes.

1. Integrated Change Control --coordinating changes across the entire project.

2. Scope Verification--formalizing acceptance of the project scope.

3. Scope Change Control--controlling changes to project scope.

4. Schedule Control--controlling changes to the project schedule.

5. Cost Control--controlling changes to the project budget.

6. Quality Control--monitoring specific project results to determine if they comply

with relevant quality standards and identifying ways to eliminate causes of

unsatisfactory performance.

7. Performance Reporting--collecting and disseminating performance

information. This includes status reporting, progress measurement, and

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forecasting.

8. Risk Response Control--keeping track of identified risks, monitoring residual

risks and identifying new risks, ensuring the execution of risk plans, and

evaluating their effectiveness in reducing risk.

3.9

Closing Process

Formalizing acceptance of the project or phase and bringing it to an orderly end.

⇒ Closing Process Tasks

Contract Closeout --completion and settlement of the contract, including

resolution of any open items.

Administrative Closure--generating, gathering, and disseminating information

to formalize phase or project completion, including evaluating the project and

compiling lessons learned for use in planning future projects or phases.

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