ORAL PRESENTATION:Overcoming anxiety, Body Language

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Lesson 39

ORAL PRESENTATION

Completing oral presentation

Evaluate the content of your presentation

For clarity and conciseness

Develop visual aid and coordinate them with your delivery

Besides four areas

Mastering the art of delivery

Preparing to speak

Overcoming anxiety

Handling question responsively

Extemporaneous

This method of delivery is very carefully planned and practiced. In it, the speaker, makes a presentation with

the help of an outline, note cards, or visual aid. It is very popular and effective method of delivering a

speech. In this way the speaker can glance at his notes, keep eye contact and speak in a natural,

conversational tone. Reading

In this method the whole presentation is read aloud. It helps a speaker when the presentation has technical

or complex topic. If you choose to read your speech, practice enough so that you can still have eye contact

with your audience, otherwise, your speech may become boring.

For reading, some speakers use a page style similar to a TV script, leaving a left margin of about one-third

of the page. In that wide margin are pronunciation aids or suggestions as to where to look in an audience.

Memorization

Few speakers today memorize complete speeches. However, it can be useful for short speeches. In case of a

long speech, often the first few words of a statement can be memorized. This technique may sound like a

robot. Besides, forgetting a single line may cause disaster.

Impromptu

It means a speech made without any preparation or made on the spur of the moment. In so many situations

you are asked to make a speech or offer your comments, when you're asked to speak "off the cuff", take a

moment or two to think through what you're going to say. Avoid the temptation to beat about the bush.

Preparing to speak

Knowing your material and practicing your delivery can build your confidence

Make sure you know the location and have everything you need(projector, microphone chalkboard etc)

If addressing audience that doesn't speak your language consider using an interpreter

Important to take into account any cultural differences in appearance mannerism or other custom

Overcoming anxiety

If you are nervous about facing audience and experience stage fright

Prepare more material

Rehearse

Think positively

Body Language: Stand rather than sit when you are delivering your presentation and try to be

aware of any repetitive hand gestures or awkward mannerisms that might irritate your audience.

Voice Quality: You must be clearly audible at all times don't let your voice drop at the end of

sentences. If you vary your intonation, your voice will be more interesting to listen to and you will be able to

make your points more effectively.

Visual aids: You your visual aids confidently, making sure you allow your audience time to absorb

information from flipcharts and transparencies.

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Delivery

Audience reaction: Be ready to deal with any hostile questions. Polite, diplomatic answers are a

good disarming tactic, but if you should find yourself `under fire', suggest that the audience keeps any

further questions until the end of the presentation and continue with your next point.

Language

Simplicity: use short words and sentences that you are comfortable with. There is no benefit in

using difficult language.

Clarity: Active verbs and concrete words are much clearer and easier to understand than passive

verbs and abstract concepts. Avoid jargon unless you are sure all your audience will understand it.

Signaling: Indicate when you've complete one point or section in your presentation and are

moving on the text. Give your audience clear signals as to the direction your presentation is taking.

Handling question responsively

Question and answer period is very important

Give chance to obtain impotent information

To emphasize your main idea and supporting points

Treat hostile question as legitimate request for information

Maintain professionalism to improve your credibility

Focus on the questioner using body language to emphasize the fact that you are listening to him

keep your answer short and to the point

Maintain control by stating some ground rules in the beginning of the question and answer session

Respond unemotionally

Motivate question

Conclude your presentation finish on time

Presentation on cell phone

1 welcome everyone

2 mention handouts /graphics

3 introduce the subject of the presentation

4 outline the purpose and structure of the presentation

5 present some statistics

6 tell a personal anecdote

7 sum up the statistics and their significance

8 comment on market trends

9. Outline the major benefits of the new cell phone models

10. invite questions

11 sum up the main benefits of the new cell phone machines

12 thank and conclude

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