CASH FLOW STATEMENT 1

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Financial Accounting (Mgt-101)

Lesson-41

CASH FLOW STATEMENT

Cash flow statement shows, how cash was generated and how it was used during the period. These days, it is

required by law to include this statement in financial statements, especially in case of financial statements of

limited companies.

NEED FOR CASH FLOW STATEMENT

For any business, it is important to ensure that:

· Sufficient profits are made to compensate owners for the investment made, efforts put in and the

risk taken for the business,

· Sufficient funds are available to meet the obligations of the business as and when required.

The information as to profitability is provided by the Profit and Loss Account. The information as to

availability of funds or financial health is provided by the balance sheet. But the balance sheet is prepared on

a specific date and can provide information of financial position as on that date only. Cash flow, on the

other hand provides more detailed information about the movement of funds during the period. With the

help of cash flow, we can determine the amount of cash generated form different sources and the areas on

which it is utilized.

DIFFERENCE BETWEEN PROFITABILITY AND LIQUIDITY

Liquidity

It is the ability of a business to pay its debts in time. By having good liquidity, we mean that a business has

sufficient liquid funds (cash and cash equivalents) so that it can repay liabilities.

Cash

Cash includes cash in hand and demand deposits.

Cash Equivalents

Cash equivalents are those short term investments that can be converted into a known amount of cash at any

time. Usually, investments up to three months maturity are included in cash equivalents.

People generally mix up profitability with liquidity. One might think that if a business has earned, say, One

Million Rupees of profit than it should have approximately the same amount of cash in it.

But mostly this is not the case. Consider the following example:

· A person starts a small business with Rs. 10,000.

· He purchases goods worth Rs. 20,000. Rs. 10,000 is paid in cash and remaining is payable at the end

of the month.

· The same day, all the goods are sold on credit of two months for Rs. 30,000.

· Now if we draw a profit and loss account at the end of the month, the business has earned a profit

of Rs. 10,000, considering no expenses.

· But at the same time, it is time to pay to the Creditors, whereas payment from debtor is not due yet.

· This means that although the business earned a profit of Rs. 10,000 but it has no cash to pay to its

creditors.

· This simple example helps us to understand that liquidity is different from profitability

· But it is as important as profitability.

COMPONENTS OF CASH FLOW STATEMENT

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Financial Accounting (Mgt-101)

Cash flow statement is divided into three components

· Cash Flow from Operating Activities

· Cash Flow from Investing Activities

· Cash Flow from Financing Activities

CASH FLOW FROM OPERATING ACTIVITIES

Cash flow from operating activities is generally derived from the principal revenue producing activities of the

business.

Cash Flow from Operating Activities is the indicator of success or failure of a business's operations. If the

cash flow from operations is continuously negative, this means that the business revenue is not enough to

recover the costs that are incurred to earn it. Therefore, in the long run Cash flow from operations must be

positive.

Examples of cash flows from operating activities are:

· Cash receipt from sale of goods and rendering of services.

· Cash receipts from fees, commission and other revenues.

· Cash payments to suppliers for goods and services.

· Cash payments to and on behalf of the employees.

· Cash payments or refunds of income taxes.

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Financial Accounting (Mgt-101)

EXAMPLE

Net Profit before Tax

16,514

Add: Adjustment for Non-Cash Items

Depreciation for the Year

5,500

Provision for Doubtful Debts

810

Exchange Gain / Loss

Gain / Loss on Disposal of Assets

Return on Investments

4,000

Mark-up on Loans

3,500

Operating Profit Before Working Capital Changes

30,324

Working Capital Changes

Add: Decrease in Current Assets

40,000

Less: Increase in Current Assets

(50,000)

Add: Increase in Current Liabilities

Less: Decrease in Current Liabilities

Cash Generated From Operations

20,324

Less: Markup paid on loans

(3,000)

Less: Taxes Paid

(5,000)

Net Cash Flow from Operating Activities

12,324

CASH FLOW FROM INVESTING ACTIVITIES

Cash flow from investing activities includes cash receipts and payments that arise from Fixed and Long

Term assets of the organization.

Cash Flows from Investing Activities shows the investment trend of the business. If it is negative (Outflow)

this means that the company is investing in long term assets and is expanding. On the other hand if it is

positive (Inflow) over the years, this means that the company is selling its long term investments.

Examples of cash flows from investing activities are:

· Cash payments to acquire property plant and equipment. These also include payments made for self-

constructed assets.

· Cash receipts from sale of property plant and equipment.

· Cash payments and receipts from acquisition and disposal of other than long term assets e.g.

Shares, debentures, TFC, long term loans given etc.

If assets are held for trading purposes or in normal course of business e.g. car / property dealers and loans

given by banks, then cash flow from these are included in Operating Cash Flow.

265

Financial Accounting (Mgt-101)

EXAMPLE

Cash Flow from Investing Activities

Add: Disposal of Fixed Asset and Long Term Investments

100,000

Less: Acquisition of Fixed Assets and Long Term Investments

(80,000)

Add: Dividend Received / Returns on Investment Received

Net Cash Flow from Investing Activities

20,000

CASH FLOW FROM FINANCING ACTIVITIES

Cash flow from financing activities includes cash receipts and payments that arise from Owners of the

business and other long term liabilities of the organization.

Cash Flows from Financing Activities shows the behavior of investors (both equity capital and debt capital).

A positive figure (inflow) shows that funds are being invested in the company and vice versa.

Examples of cash flows from financing activities are:

· Cash received from owners i.e. share issue in case of company and capital invested by sole

proprietor or partners.

· Cash payments to owners i.e. dividend, drawings etc.

· Cash receipts and payments for other long term loans and borrowings.

EXAMPLE

Cash Flow from Financing Activities

Add: Shares Issued / Capital Invested

1,000,000

Less: Dividend Paid / Drawings

(400,000)

Add: Increase in Long Term Borrowings

150,000

Net Cash Flow from Financing Activities

750,000

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Financial Accounting (Mgt-101)

PROCEDURE OF PREPARING CASH FLOW

Cash Flow Statement is prepared as follows:

· We start from the Profit / Loss for the period before taxation.

· Adjustments are made for non-cash items that are included in the profit and loss account such as

Depreciation, Provisions and other items that relate to investing and financing activities.

· This gives us Operating Profit before Working Capital Changes.

· Then Working Capital Changes, i.e. increase or decrease in items of current assets and liabilities, are

added / subtracted (Cash and Cash Equivalents are not included here)

· This gives the Cash Flow from Operations.

· To this figure, we add / subtract cash flows from investing and financing activities.

· This gives us Net Increase / Decrease in Cash and Cash Equivalents.

· To this figure we add Opening Balance of Cash and Cash Equivalents (that we excluded from

current assets)

· This gives us the Closing Balance of Cash and Cash Equivalents.

Increase or Decrease is generally taken as difference in opening and closing balances of accounts reported in

balance sheets.

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Financial Accounting (Mgt-101)

FORM OF CASH FLOW STATEMENT

Name of the Entity

Cash Flow Statement for the Period Ending -----

Net Profit before Tax

XYZ

Add: Adjustment for Non-Cash Items

Depreciation for the Year

XYZ

Provision for Doubtful Debts

XYZ

Exchange Gain / Loss

XYZ

Gain / Loss on Disposal of Assets

XYZ

Return on Investments

XYZ

Mark-up on Loans

XYZ

Operating Profit Before Working Capital Changes

XYZ

Working Capital Changes

Add: Decrease in Current Assets

XYZ

Less: Increase in Current Assets

(XYZ)

Add: Increase in Current Liabilities

XYZ

Less: Decrease in Current Liabilities

(XYZ)

Cash Generated From Operations

XYZ

Less: Markup paid on loans

(XYZ)

Less: Taxes Paid

(XYZ)

Net Cash Flow from Operating Activities

XYZ

Cash Flow from Investing Activities

Add: Disposal of Fixed Asset and Long Term Investments

XYZ

Less: Acquisition of Fixed Assets and Long Term Investments

(XYZ)

Add: Dividend Received / Returns on Investment Received

XYZ

Net Cash Flow from Investing Activities

XYZ

Cash Flow from Financing Activities

Add: Shares Issued / Capital Invested

XYZ

Less: Dividend Paid / Drawings

(XYZ)

Add: Increase in Long Term Borrowings

XYZ

Net Cash Flow from Financing Activities

XYZ

Net Increase / Decrease in Cash and Cash Equivalents

XYZ

Add: Opening Balance of Cash and Cash Equivalents

XYZ

Closing Balance of Cash and Cash Equivalents

XYZ

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